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Graduation Party Planning Checklist

Graduation Party Planning Checklist

Issue Time:2022/08/30
This summer brings more than just sunshine and school days. Time to plan a graduation party! Your graduates work hard for that degree. It's time for you, the party planner, to do some of your own homework. Start by learning our complete party planning guide for hosting A+ graduation. As you know, planning the perfect party is not easy. But don't worry, we're here to help. By staying organized and following the recommended schedule below, you can host a graduation party for your VIPs and make them feel loved and proud of their accomplishments. 

One month before the graduation party

Pick a date that works best - it doesn't have to be graduation weekend.

Determine your guest list. Don't be afraid to invite friends and family who live far away. Even if they can't make it, they can still make a gift for a new graduate!

Ask the graduate for a list of school friends, teachers, or professors he or she would like to invite. custom party invitations for you

Find graduate photos. Try to get them out in the mail in about three weeks. 

Reserve party tents, catering companies, any large event/entertainment supplies, etc.

Three weeks before the graduation party

Organize food and drink menus/grocery lists. It is expected that approximately 75% of the invitees will actually attend. Antipasti should be easy to eat and easy to prepare ahead of time. Save a few bucks by using a 2-liter bottle instead of a stack of soda cans. Order custom graduation party supplies such as mugs, personalized napkins, coasters, plates, and more.

Prepare graduation party decorations such as balloons, tassels, banners, etc.

Two weeks before the graduation party

Schedule music (speakers, iPod dock, playlists, karaoke, etc.).

Make a slideshow or frame some of your favorite graduate photos.

Make a giant card or buy a guest book for party guests to sign. Use personalized gift bags and custom gift tags

Get creative! Pre-order cakes and other desserts - custom party cupcake toppings are a great way to elevate the ambiance.

The week before the graduation party

Prepare food that can be frozen and easily reheated.

Check the weather report and prepare as needed.

List the equipment you still need (chairs, tables, tents, etc.).

Look for recreational lawn games (badminton, frisbee, croquet, bocce, etc.).

Two days before the graduation party

Thoroughly clean the house and trim the yard.

Check the weather forecast again and make room indoors if necessary.

Get out the table, tent, and decorations.

Charge your camera and make sure you have enough space for more photos/videos.

Notify neighbors about parties and parking - or send out invitations!

Set up several large trash cans with extra bags at the bottom.

Set up the graduation party venue the night before the party.

It's graduation party time!

Prepared food.

Keep cold food in the refrigerator until the first guests arrive.

Finally, prepare hot food and place it in a warm oven.

Label the cooler and fill it with drinks and plenty of ice.

Build tables for graduation gifts, card boxes, and party favors.

Check the bathroom for toilet paper, towels, toothpicks, etc.

Arrange food, cups, napkins, plates, and cutlery.

Prepare lawn games for party guests.

Tie balloons or custom ribbons to the mailbox.

Turn on the music.

Give your graduate a big hug and try not to cry.

The above briefly describes the process of holding a graduation party. If you want to customize graduation party supplies or graduation party decorations, please contact us.

SUNBEAUTY is a professional custom party supplies manufacturer. From seasonal celebrations to warm farewells, and birthday parties to sweet baby showers, every party starts and ends with a smile. Life is a big celebration - let's have some high-quality fun!
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